Help Center

Activity Records

A monthly record of who took part in your Cogame activity program — built automatically from station sessions, kept for two years, and ready to print whenever someone asks to see it.

What the record contains

1. Program summary — residents enrolled, residents who took part, sessions, total activity time, and sessions per resident per week.
2. Participation by resident — days, sessions, minutes and activity areas covered for every resident, including those who didn't take part that month. That zero is useful: it shows who to invite next.
3. Individualized participation — each resident's arm use and mobility aid from their Cogame profile (which adapts how games are played), plus your staff notes.
4. Session log — every completed activity: date, time, activity, focus area and minutes, in your center's local time.
5. Review — a statement and signature lines for the Activity Director and the Administrator.

What it never contains: game scores, accuracy or cognitive scores. It records taking part, not performance — Cogame is a wellness program, not a medical device. It also only contains what Cogame actually records; there are no blanks for things like room numbers or staff assistance.

View and download a month

1. Open /admin/activity-records. Last month is shown first.
2. Pick a Month — this month appears as (so far) — and either All residents or one resident.
3. The preview is the PDF, page for page. Click Download PDF.

A one-resident record has the same sections for that person only — useful for a care-plan meeting or when someone asks about a particular resident.

The monthly archive

Early on the 1st of every month (after 2:00 AM your time), Cogame saves a fixed copy of last month's record. You don't need to do anything.

• When you open an archived month you see that copy, marked Archived copy — saved [date]. Changing a resident's profile later, or a resident leaving, doesn't alter it.
• Copies are kept for 24 months.
• In the month list, archived months show to review or reviewed. Months from before your archive started are built from current data and say so.

Mark a month as reviewed

Open the month and click Mark month as reviewed. Cogame records who did it and when, and the PDF prints “Marked as reviewed in Cogame by [name] on [date]” above the signature lines. It can be done once per month and can't be undone. Any staff role can do it.

Everything in one PDF

When someone asks to see your activity records, click Last 6 months packet, then Download packet PDF. One file holds:

• A contents page — each month, its sessions and participation, whether it's an archived copy, and who reviewed it
• The last six full months and this month so far, oldest first (archived copies where they exist)
• Current resident profiles — arm use, mobility aid, staff notes and the date each resident was added

Each monthly record keeps its own page numbers, so you can file the months separately.

If a resident's data is deleted

When an Owner or Admin permanently deletes a participant, their row in every archived copy becomes “Former resident (record removed)”. Their name, session rows and notes are removed; their day, session and minute counts stay, so the month's totals still add up.

Tips

• Keep staff notes in each resident's profile short and practical (“prefers mornings”, “short sessions”) — they print in the record.
• Times in the record are your center's time zone. Check it under Settings if they look off.
• A row with — in the Minutes column is a session whose length wasn't reported; the session still counts.

Next

• Admin Guide
• Family Updates