Help Center

Admin Guide

How to manage seniors, invite staff, read analytics, print reports, and handle billing from the admin dashboard at /admin.

Dashboard overview

The dashboard home (/admin) shows the key signal at a glance:

• KPI cards — total seniors registered, active in the last 7 days, participation rate, retention rate
• Today's activity — sessions played today
• Attention list — seniors who haven't played recently or whose scores have dropped

Click any card to drill down into the relevant section.

Managing seniors

Go to /admin/seniors.

Add a new senior

1. Click + Add Senior in the top right.
2. Required: first name, last name, year of birth. Optional: dominant hand, mobility aid, emergency contact, notes.
3. Choose an avatar style (DiceBear cartoon avatars — no real photos stored).
4. Save.

Edit or remove

• Click on a senior row to open their detail page.
• The Edit button updates info; Archive hides them from the training station.
• Archived seniors keep their history but no longer appear on the profile picker.

Accessibility settings (important!)

These settings affect how games are positioned and judged for each senior:

• Dominant hand — games shift the play area away from the hand the senior raises, so the hand doesn't block the screen
• Right/left arm able — for seniors with limited mobility on one side, games adapt to use only the available arm
• Mobility aid — wheelchair, walker, etc. Used to skip jump/duck game prompts

Inviting staff

Go to /admin/settings → Team tab.

1. Click Invite Staff.
2. Enter their email and assign a role:
   • Owner — full access including billing
   • Admin — full access except billing
   • Staff — training station + senior management, no settings
3. They receive an invitation email with a sign-up link.

To remove a staff member, click their row → Remove from team. Their past actions stay in audit logs but they lose all access immediately.

Reading analytics

Go to /admin/analytics. The page is organized into 4 sections:

1. Program Overview

• Participation KPIs — registration, activity, engagement, retention
• Baseline comparison — current period vs the "baseline date" you set in Settings (typically your program start date)
• Cumulative stats — total sessions, total play time, etc. since launch

2. Engagement Trends

• Daily activity chart — sessions per day, last 30/90 days
• Time heatmap — which hours of the day get the most play (helps you schedule group sessions)
• Session duration distribution — typical session length
• Senior playtime ranking — top engagers

3. Game Performance

• Leaderboard — which games are most/least played
• Star distribution — overall difficulty calibration check
• Game diversity — variety of games each senior plays (avoids boredom)
• Level distribution — easy/medium/hard split

4. Attention & Action Items

Lists seniors who need staff attention — haven't played in 14+ days, large score drops, or stuck at lowest level.

Printing reports

Center-wide PDF report

1. Go to /admin/analytics.
2. Click Print Report in the top right.
3. The page renders to a multi-page PDF including all charts and the action list. Save or print.

Individual senior report

1. Go to /admin/seniors → click the senior's name.
2. Their detail page shows cognitive trends, recent sessions, and AI-generated insights (if enabled).
3. Click Print Report to export their personal monthly summary.

Both reports are generated client-side (html2canvas + jsPDF). Nothing is sent to a third-party PDF service.

Billing

Go to /admin/billing. (Visible to Owner role only.)

• Current plan, billing date, payment method on file
• Update payment method (handled securely by Paddle)
• Invoice history — download PDFs of past charges
• Cancel subscription — takes effect at the end of the current period

Cogame uses Paddle as our payment processor. Paddle is the merchant of record, so your invoice comes from Paddle.com and they handle sales tax / VAT compliance worldwide.

Settings

Go to /admin/settings:

• Center info — name, address, contact
• Team — staff members & invitations (see above)
• Baseline date — sets the "before" reference point for analytics comparisons
• Notifications — opt in/out of admin email digests

Next

• Training Station Setup
• Game Guide
• FAQ